Residential Policies and Procedures
Animal Assistance Policy
In accordance with the Fair Housing Amendments Act of 1988, Wentworth Institute of Technology provides students with disabilities a reasonable accommodation to have an assistance animal live with them in an on-campus student room. For the full policy and procedure, please see the Assistance Animals policy.^^LINK
Student requests for accommodation and/or questions pertaining to this policy should be directed to the Center for Wellness. The Center for Wellness can be reached by phone at (617) 989-4390 or e-mail at firstname.lastname@example.org.
Cooperative Education and Housing
Students who are in their co-op semester are able to live in on-campus housing.
TCAD Co-op Housing Policy
Students registered for TCAD through CPCE are not eligible to live on-campus unless they secure a job related to their academic major by the last Friday of the 1ST month of the semester they are scheduled to take co-op (January or September). The job must be related to their major and would normally qualify as a co-op by CO-OPS + CAREERS at Wentworth.
If, after the add/drop deadline, a student obtains a job that is related to their major and would normally qualify as a co-op by CO-OPS + CAREERS at Wentworth, that student may qualify to move into campus housing, pending availability and confirmation from CO-OPS + CAREERS at Wentworth of employment.
Please contact the Office of Housing and Residential Life, or CO-OPS + CAREERS at Wentworth if there are any questions regarding this policy.
Gender Inclusive Housing Policy
Gender inclusive housing is defined as a housing option in which two or more Wentworth upper-class students share a multiple-occupancy bedroom, apartment, or suite, in mutual agreement, regardless of the students’ sex, gender, gender identity or gender expression. This type of housing is offered to give students the option to reside with another person who has a different sex, gender, gender identity or gender expression in order to provide a welcoming living environment with a compatible roommate or suitemate. Wentworth students do not have to express their reasons for wanting to live in gender inclusive housing.
During the gender inclusive housing selection process for returning students, those interested in this housing option must fill the apartment in which they are applying.
Should all apartments that have the gender inclusive designation be filled at the time that the group is eligible to select, the group will need to divide up and select from the single gender inventory.
If a roommate cancels their housing or moves out of the room for any reason, the remaining roommates may identify a new roommate to fill the vacancy. The Office of Housing & Residential Life will define the time allocated to find a new roommate. This window of time will vary depending on time of year and the number of students waiting for an assignment. Typically, a resident will be allowed a minimum of 24 hours, but not more than one week to identify another eligible roommate. If another roommate(s) is not identified within the time period, Housing & Residential Life reserves the right to assign a student to the vacancy or to consolidate/relocate the remaining resident(s) to another vacancy. At no time can specific room types be guaranteed.
Wentworth discourages students who are in a romantic relationship from living together in a residence hall housing unit, although we do not question a student’s motives for wanting to live in a gender-neutral housing option.
It is the student’s responsibility to communicate with parents or family members about the decision to live in a gender inclusive housing environment. The Office of Housing & Residential Life encourages this conversation between parents or family members and students about the housing choice so that they can be in support of the student’s decision.
Wentworth affords its students the opportunity to have guests on campus and the privilege to entertain guests in a room or suite, as long as the room/suitemates' right to access, privacy, and to study and sleep free from disturbance is respected.
Wentworth defines guests as non-Wentworth students. In the residential setting, any students who are not current residents of the room/suite/apartment they are visiting are considered guests. While Wentworth students with a valid Wentworth identification card do not have to sign in as guests, all external guests (non-students, alumni, family members) must sign in as guests. Each host student is responsible for the conduct of his or her guest and the consequences of that conduct. Guests are expected to comply with all residence hall regulations and Wentworth policies.
Expectations include but are not limited to:
- The hosting student must accompany the guest at all times.
- Students bringing guests to Institute sponsored events will be held responsible for the actions of any guests.
- Students are responsible for the behavior of their guest in all areas of campus including but not limited to academic, administrative, and residential buildings.
- Guests must have a valid identification on them when on Wentworth property and present that identification to a Wentworth official when asked.
Additional Residential Restrictions Include
- Guests must be 18 years of age or older.
- All guests must possess a valid college ID or come to campus carrying identification that includes their picture and their birth date.
- Guests must comply with all rules and restrictions in the Student Code of Conduct and Residential Conduct.
- No guest may stay overnight in the public areas of any of the residence halls or in academic or administrative buildings.
- Students must have the prior approval of all roommates/suitemates in order to host a guest.
- A resident student may have two-day guests in his/her residence area (non-overnight).
- A resident student may only have one overnight guest four nights per month.
- Guests in a residence hall after 6:00 pm must be signed in with the desk attendants/security guards. Guests who arrive prior to 6:00 p.m. must return with their host to the desk attendant area to show a valid identification and be signed in.
- If your guest leaves the residence hall between 6 p.m. and 6:00 a.m., they must sign out as they are leaving the residence hall.
- Guests may not bring alcohol into the residence halls. Any guest found bringing alcohol into the building will be asked to leave campus immediately. No internal guest may bring alcohol into a residence hall room/suite/apartment in which they do not reside.
- Guests are allowed only between the designated opening and closing dates as stated on the on-line housing agreement.
- Guests are subject to all the above rules and restrictions and host students are responsible for their guest's actions. Students enrolled at other institutions will be referred to their home institutions for disciplinary actions.
Due to Massachusetts State Housing Code restrictions on maximum occupancy within a limited living space, the number of guests any student can have at any time are limited to two per resident.
Health and Safety Inspections
The Housing Office conducts Health and Safety Inspections of the Residence Halls periodically each semester. These inspections can occur at any time and consist of a visual assessment of the rooms to check for items that are not permitted in the residence halls. If the following items are found in a room, they result in an automatic $25 fine placed on the student's account:
- Hot plates
- Electric hot pots
- Hazardous Appliances (toaster ovens, electric heaters, or appliances with open heating coils)
- Halogen lamps
- Shot glasses
If the following items are found in a room, they are a violation of the student code of conduct and will result in documentation and an administrative hearing:
- Drug paraphernalia
- Hard alcohol
- Knives or other weapons
The room is also inspected for cleanliness and overloaded electrical sockets. Violations of this kind will be given an opportunity to be remedied and will be inspected within a week of the original inspection. Students wishing to claim individual responsibility for violations should contact their area Resident Director within 48 hours of the inspection. If this is not done, all members of the room or suite in which the violation occurred will be held responsible. Candles and shot glasses will not be returned to the students and will simply be disposed of
Housing Accommodations Policy
Full-time students who wish to live in housing, are in good standing with the institute, have paid the housing deposit and signed a housing agreement, and have medical needs that may necessitate a housing accommodation may request accommodations by going through the Housing Accommodations process. An example of this need could be, for example, a student with a mobility issue who requires access to an elevator.
Students must reapply for accommodations each time that they are going through the housing selection or assignment process. For more information please visit the Housing Accommodation Process page^^LINK.
Each student is required complete the online housing agreement prior to room selection. Housing agreements are binding for a full academic year. Students will not be released from this agreement unless they are leaving for co-op, study abroad, or transferring. Students who sign a housing agreement are not eligible to be released from the Residency Requirement during the year of that agreement. (Please see the ^^LINK"Housing Withdrawal Policy" below for more details.)
Each student should read the housing agreement carefully and ask questions if anything is not clear. Each student must complete the on-line Room Condition Form (on their Residence account) for the room in which they live. Guidelines and policies outlined here are to ensure that both the Institute administrators and resident students are aware of their responsibilities.
Transfer students and first-year students complete an online housing two-semester (Fall and Spring) housing agreement prior to housing selection and are entered into a room assignment process by the Office of Housing and Residential Life. Students will not be released from this agreement unless the housing system is "over occupancy" and then only at the discretion of the Director of Housing and Residential Life or their designee. Students who withdraw from housing without such a release may lose their deposits and could also be obliged to pay a full year's room charges. Any violation of the housing agreement will be dealt with by the residential life staff. Depending upon the severity of a violation, a student's residency may be reviewed immediately.
All information regarding proper procedures for withdrawing from housing, requesting deposit refunds, and becoming exempt from the Residency Requirement, are on this page.^^LINK
Housing Down Payment and Down Payment Refunds
All housing down payment refund requests must be emailed to email@example.com or in writing to:
Director of Housing and Residential Life
Wentworth Institute of Technology
550 Huntington Avenue
Boston, MA 02115
Students make a request to live in housing by making a housing down payment. Wentworth students have a First Year Student Residency Requirement. Under this requirement, students entering Wentworth must live on campus for their first two years. Regardless of the residence requirement, all students must make a housing down payment to secure their place in the halls.
For Entering First-Year Students
Each entering first-year student the request for a housing down payment refund must be to the Executive Director of Admissions (not the Director of Housing and Residential Life) and must be made on or before May 1st will be granted. Please email these requests to the Admissions Office. No verbal requests will be honored at any time.
After May 1st, the housing down payment is non-refundable and forfeited to the Institute, except in certain situations outlined below:
- A first-year student who decides not to live in housing can still use their housing down payment as a credit towards their tuition charges. Please see the Residency Requirement^^LINK section on this website.
Students who are already living on-campus or off-campus but wish to participate in the Room Selection Process must pay a housing down payment of $500.00 for the Fall and Spring Semesters or Three Semester Housing.
Housing down payment refunds requests received in writing (or email) and postmarked on or before the final night of room selection will be granted. No verbal requests will be honored. Student must request housing down payment refund before the stated deadline for this semester.
After room selection is over, the housing down payment is non-refundable and forfeited to the Institute, except in certain situations outlined below:
- Encounter academic situations which do not allow a student to return to the Institute. [for example: do not attain the Architecture program they want or have been academically dismissed]
- Has an unforeseen medical situation.
- Students on the waitlist can receive their housing deposit refunded if they request it before they are offered a space on-campus. (Upper-class students who are offered a space on campus and decline housing will automatically forfeit their housing deposit.) NOTE: Students who do not show up for room selection will automatically be assigned a space, and not considered to be on the 'waitlist.'
- Attains a Co-op outside of the Greater Boston Area or does not obtain a co-op.
- Other situations (see the paragraph below)
Other situations are examined on a student-by-student basis. Students who have not met satisfactory academic progress and subsequently lost their financial aid may (or may not) be eligible for a housing down payment refund.
All requests for housing down payment refunds after the final day of room selection must be received in writing or by email to firstname.lastname@example.org. These requests will be examined and approval of return or forfeiture of the housing down payment will be determined by the
Director of Student Financial Services and Director of Housing and Residential Life. No refunds will be granted to any requests that arrive after September 1st.
All students who are off campus for the Fall Semester and intending to come back to housing for Spring Semester must submit a $500 housing down payment. This down payment is non-refundable except in the following circumstances:
- If they request a refund before the stated deadline for this semester.
- Academic situations which do not allow a student to return to the Institute.
- Unforeseen medical situation.
- Students on the waitlist can receive their housing down payment refunded if they request it before they are offered a space on-campus. (Upper-class students who are offered a space on campus and decline housing will forfeit their housing down payment.)
All requests for the summer housing down payment refunds must be requested by the due date to be refunded. This down payment is non-refundable except in the following circumstances.
- Academic situations which do not allow a student to return to the Institute. [for example: do not attain the Architecture program they want or have been academically dismissed]
- Unforeseen medical situation.
- Students on the waitlist can receive their housing down payment refunded if they request it before they are offered a space on-campus. (Upper-class students who are offered a space on campus and decline housing will automatically forfeit their housing down payment.) NOTE: Students who do not participate in housing selection will automatically be assigned a space, and not considered to be on the 'waitlist.'
- Attains a Co-op outside of the Greater Boston Area.
Housing Withdrawal Policy
Students that currently live on-campus but wish to withdraw from housing should fill out the Housing Cancellation Online Form. Once the form has been submitted, the student will have 24 hours to vacate their assignment. Students living on campus for the fall and spring semesters sign a two semester Housing Agreement. Students who withdraw from housing without a valid reason will be charged a Housing Agreement Release Fee of $1000 under the following circumstances:
- Withdrawal from the residence halls after the fourth week of the fall semester
- Withdrawal from the residence halls through the fourth week of the spring semester. Students who withdraw from the residence halls after this point will be responsible for the full spring room charge.
- Withdrawal from the residence halls through the fourth week of the summer semester. Students who withdraw after this point will be responsible for the full summer room charge.
- Valid reasons for students not returning in the Spring/Summer may include:
- Being dismissed from the Institute
- Getting a coop outside of the greater Boston Area
- Transferring to another Institution
- Encounter academic situations which do not allow a student to return to the Institute
- Has an unforeseen medical situation
All requests to release a student from their academic year Housing Agreement will be examined and approval will be determined by the Director of Student Financial Services and the Director of Housing and Residential Life.
Students residing in housing or have signed a housing agreement are not eligible to be exempt from the residency requirement for the period of that housing agreement.
Insurance Information for Students and Parents
Students at Wentworth are strongly encouraged to provide their own personal property loss insurance. Parents should check with their homeowner's insurance to see if the loss of their students' property is covered under their existing policy. If not, it is strongly encouraged that a rider is added to cover students' property while they are living in the residence hall. Wentworth Institute of Technology is not legally liable for damages or loss of property, nor for failure or interruption of utilities, nor for interruption of services due to weather or acts of nature.
Legal Liability of the Institute
Wentworth Institute of Technology is not legally liable for damages or loss of property, nor for failure or interruption of utilities, nor for interruption of services due to weather or acts of nature. Students are strongly encouraged to provide their own personal property loss insurance.
Quiet hours are considered important for study in all residential areas. Residents should refrain from noise that interferes with the Institute community. It is an individual's responsibility to inform others when noise becomes disruptive; however, should the disruptive conduct continue, a member of the Housing and Residential Life staff should be contacted for appropriate action.
Residence halls should be reasonably quiet at all times. Quiet hours are 10 p.m. to 8 a.m., Sunday through Thursday; and midnight to 9 a.m., Friday and Saturday. Quiet hours are in effect 24 hours a day during mid-term and final exam weeks.
Speakers for music in particular are considered privileged items and should be used for personal enjoyment. They are to be used within the confines of one's room at a volume that does not infringe on the rights of others within the community.
As a student living on an urban campus, you should be aware of your surroundings and observe all safety tips, including the following:
- Always walk in well-lit areas. Report broken or burned-out lights to the Public Safety Office immediately.
- When walking at night, remember the buddy system and walk with a friend, or call the Public Safety Office at 989-4400 to request an escort.
- If walking alone at night, walk briskly and be alert to your surroundings. Don't offer directions to approaching cars. If you feel you are being followed, go where there will be other people around and where assistance is available.
- Keep your room locked at all times.
- Keep draperies and shades drawn in the evening and at other appropriate times.
- Be aware of the emergency telephone numbers on campus. Keep them handy.
- Keep exterior doors of the residence buildings locked. Never prop doors open and always close the doors if they are open. Door propping is prohibited and may result in disciplinary action.
Requesting a Housing Assignment
Current students that live off-campus and would like to request on-campus housing should fill out the Housing Request Online Form.^^LINK
Requesting a Room Change
Students that are currently living on-campus and would like to change rooms should complete the Room Change Online Form. A member of the Housing & Residential Life staff will respond to requests via Wentworth email.
The Wentworth Institute of Technology requires all first-time, first-year students in their first and second years who are enrolled for twelve (12) or more semester credit hours or coop to reside in Wentworth residence halls and participate in a meal plan. This requirement is applicable for all registered semesters (classes/coop) until the attainment of junior academic standing (as determined by the Student Service Center) or receipt of an exemption from the Office of Housing and Residential Life.
Students residing in housing or have signed a housing agreement are not eligible to be exempt from the residency requirement for the period of that housing agreement.
Exemptions to this requirement must be requested in writing to the Director of the Office of Housing and Residential Life (or designee) using the Request for Exemption from Residency Requirement form and appropriate documentation. Exemptions to this policy may be granted under certain conditions. These exemptions are:
- Student is residing in the principal residence with a parent or legal guardian. Student must supply letter from parent/legal guardian stating that student is living with them for the academic year for which the exemption is applied for;
- Student is 21 years of age or older* by the first day of the fall semester for the academic year the exemption is applied for;
- Student is married. A copy of the marriage certificate must be submitted as documentation;
- Student has dependent child(ren) living with them. A copy of the birth certificate must be submitted as documentation;
- Student is a veteran;
- Student is entering with transfer student status;
- Can demonstrate other acceptable extenuating circumstances, such as a medical need or religious need, and may be asked to provide appropriate documentation for review.
Currently enrolled first and second year students can request an exemption by submitting the Request for Exemption from the Residency Requirement form.
Any student not granted exemption under this policy who fails to reside in Institute housing may be required to pay all room and board charges for the semester(s) in which the student failed to reside in Institute housing as required under this policy. The proper procedures for Withdrawing from Housing, Requesting Housing Deposit Refunds, and becoming exempt from the Residency Requirement are above on this page.
Residential Lockout Policy
It is the responsibility of the student to have their Wentworth ID and their keys on their person when they leave their room or residence hall. If a student is locked out, they should call the Office of Housing and Residence Life (617) 989-4160 during business hours or the Department of Public Safety (617) 989-4400 during non-business hours and on the weekends. Housing and Residence Life staff or Security Staff will be responsible for doing all lockouts of residential rooms or apartments.
The lockout will be handled as soon as it is possible. While it is expected that responsible staff will do the lockout as timely as possible, lockouts are not considered an emergency and it may take up to one hour for the lockout service to occur, depending on circumstances occurring within the residential campus at the time.
If a student is experiencing an emergency, they should contact the Department of Public Safety Emergency number at (617) 989-4444.
Right of Entry
The Institute reserves the right to inspect any room. In addition, the Residential Life staff have the right to enter the premises at any time for any reasonable cause to take those precautions that they find necessary to protect the health and safety of the occupants or other persons therein and to enforce Institute policy. Members of the physical plant staff and Public Safety officers routinely enter rooms in the performance of their duties or at times of safety or emergency.
The Residential Life staff shall have the right to conduct health and safety inspections of all student rooms at any time. The staff shall have the right to enter the premises at a reasonable hour in the day or evening, to make such requests for repairs, additions, or alterations as deemed necessary. Notification of inspection time and date need not be posted.
Right to Search
When Wentworth officials have reason to suspect that a violation of Institute policy is occurring, they reserve the right to investigate the situation and confiscate evidence of such violations. In addition, they may search a student's person, motor vehicle, and room, including refrigerators, closets, desks, and large bags or boxes. Material evidence, such as alcoholic
beverages and containers, drug paraphernalia, suspicious odors, disruptive behavior, or behavior which is suspect, will generally be considered grounds for such a search. Confiscated evidence will then be used in disciplinary proceedings. It also should be noted that federal, commonwealth, and local officials may exercise their legitimate authority to conduct searches on campus without the consent of the Institute.
Room Change Policy
The Office of Housing and Residential Life recognizes that not all people are compatible, and, at times, a room change may be the only solution. Students contemplating a room change should first discuss the situation with their roommates and then, if needed, seek the assistance of their Resident Assistant. Additionally, the entire Housing and Residential Life staff is available to assist residents with any roommate conflict.
Every resident student signs an agreement to occupy a specific room in a specific building. That student is financially responsible for his or her assigned space for the duration of the agreement. A room change is an amendment to this agreement. All room changes must be authorized in writing by the Office of Housing and Residential Life staff. Unauthorized room changes may result in disciplinary action, and result in a $75.00 fine being added to the student's account. During the first two weeks of the semester, no student-initiated room changes are allowed. After the first two weeks of the semester, residents may change their rooms, providing space is available. To initiate such a change, these students must see their Resident Director. Wentworth Institute of Technology reserves the right to change room assignments at its discretion.
Wentworth Institute of Technology does not provide storage for student belongings in Wentworth residential buildings.
The Office of Housing and Residential Life will coordinate with students for short term storage of items between the spring and summer semesters, as well as the summer and fall semesters.
The Office of Housing and Residential Life will provide any interested student with a list of local storage companies in order to arrange for storage of their belongings. Please note Wentworth Institute of Technology does not partner with or endorse any third-party organization for storage of student belongings.
Students are prohibited from occupying a residential space at Wentworth without an assignment from the Office of Housing and Residential Life. If a student has a housing assignment, they cannot trade places with another person, or assign themselves to another
room, regardless of whether the other person lives on or off campus. Violators will be referred to the Dean of Students Office.
Residents are prohibited from subletting, transferring, assigning, or sharing a room with anyone who is not assigned to that room by the Office of Housing and Residential Life.
The following procedure should be followed in the event of a room vacancy:
- The roommates of the person vacating a room assignment may request an appropriate replacement from the pool of students living on campus.
- If no request is made, the Office of Housing and Residential Life may then offer the space to another student.
- In the event that person declines the offer, he or she is placed at the end of the waiting list.
- If the occupants of a room with a vacancy attempt in any way to block the filling of a vacant room, or to dissuade a prospective roommate from moving in, they may be subject to disciplinary action