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FAQ - Frequently Asked Questions

  • COVID-19 Health and Safety Protocols

    Wentworth's commitment to the safety of our community and guests is at the forefront of all decisions we make when hosting events. We are required to follow all local, city and state mandates for everyone attending our commencement ceremonies. Guests will be traveling from various states and international locations to celebrate their graduates. Ceremonies will take place in an enclosed tent on the Quad with close proximity seating. Given the importance of the day, we want to do our best to host the event safely for everyone.

    [All protocols listed here are subject to change and will be updated. This information is in effect as of July 2022]

    If you are not feeling well within days of the ceremony, or that morning, or have tested positive or been exposed to COVID-19, we kindly ask that you not attend the ceremony to prevent giving the virus to others.

    Can I attend if I have tested positive for COVID-19? No, please do not come to campus. Please stay home and watch the event remotely via our livestream.

    Will I have to wear a mask? 

    • Masking is NOT REQUIRED if you are fully vaccinated. If you choose to wear a mask, please use either a KN95 or N95 face covering while inside the tent.
    • If you are not fully vaccinated, we strongly recommend wearing a mask.

    Do I have to get tested for COVID-19 in order to attend commencement? 

    • No, you do not need to take a test prior to attending commencement.

    Do I need to be vaccinated in order to attend commencement? 

    • No, you do not need to be vaccinated to attend commencement.

    I don’t feel comfortable coming to campus, but I want to watch my graduate's commencement. What are my options? 

    • If you or someone in your group cannot attend commencement on campus, the event can be viewed online via the Wentworth livestream.

    What happens if someone tests positive for COVID-19 after the event? 

    • Should we receive notification that you were seated near someone who reports they contracted COVID-19 within 7 days of attending the ceremony, Wentworth will notify you. Please be sure to provide your mobile phone number when registering for tickets. Seats are assigned and contact information is collected for this purpose.

    I have a question that is not answered here.  

    • COVID-19 related questions may be directed to the COVID-19 Team via email at c19team@wit.edu
  • Am I eligible to graduate?

    Seniors must complete an application to graduate via the Leopardweb.

    The Registrar's office will process the application, confirm that the student has met all of their eligibility requirements and will send notification weekly to those students who have been CLEARED TO GRADUATE. Questions: please contact the Registrar’s Office. 

  • Regalia - Cap, Gown, Hood and Cords

    When and where do I receive my cap, gown, hood and cords? Are they free? 

    • Caps, gowns, hoods and cords are FREE. Wentworth has selected an eco-friendly robe which is made from 100% recycled materials and is recyclable. 

    • The students will receive an email when the ordering site is open and they will fill out the information requested with options to:

      • Ship to home (for a small shipping fee - approximately $15.00) - when your item ships (approximately 4-6 weeks prior to commencement) you will receive a tracking number from the vendor to alert you your item is on its way.

      • Ship to school (no additional fee). When the shipment arrives, the Office of University Events will send an email to those students and notify you of pick up days and times.
    • Honors and Veterans Cords will be distributed the day of your ceremony when you check in. [Note: if you are not attending the ceremony, we will mail your cords to you approximately 4 - 6 weeks after commencement; please email the commencement office to notify us of your plans and be sure to include your current mailing address and the cords you should be receiving.] 
  • Student Arrival for Commencement Ceremony

    What time do I need to check-in for Commencement? (Times will be updated after the first of the year when the ceremony has been finalized)

     

     

  • Tickets and Seating for guests only - graduates do not need tickets

    How many tickets does each graduate receive and how much do tickets cost?

    • The number of guests tickets per student is being determined and will be posted in early 2023.

    • Tickets to commencement are FREE.  

    • A ticket is required for all guests ages six (6) and older. Children under the age of six (6) do not need tickets and may sit in the lap of their parent or in a stroller. 

    When can I order tickets?

    • Ticket ordering date will be posted in early 2023.
    • Each student will receive an email with a unique promo code to use on the ordering site. They can order the tickets and email them to family and friends attending or they can provide you with the code to order the tickets directly.

    Do I need to bring a paper copy of my ticket to check-in?

    • No, you do not need a paper copy of your ticket. We can scan the QR code from your mobile device.
    • Please note that each person in your party must have their own QR code on their mobile device.
    • If you do not have a mobile device where the code can be scanned, we recommend printing the ticket to bring with you for scanning at check-in. (We will not be able to print tickets for you, please plan accordingly.)

    Can a student receive extra tickets to the ceremony? 

    • Students can request additional tickets but there is no guarantee that extra tickets will be available. The extra tickets come from students who do not use their full allotment. Any unused tickets as of deadline to order, will become the extra ticket pool. There is no way to determine if any, or how many, may be available.  These tickets will be put into a pool and distributed evenly via a lottery to those who asked for additional tickets to ensure every student has family and friends at the ceremony to support them.  (For example, 300 students request 2 extra tickets each - totaling 600 but only 300 are in the pool. We will allot 1 per request up to the 300 available.)

    • No tickets to Commencement may be bought or sold under any circumstances.  

    Is seating assigned or general admission? 

    • Seating is assigned and you will be able to choose your seats on our ticketing platform with a unique promo code. When ordering your tickets, you will select your designated seat(s) for the event. Seats are selected on a first-come, first-serve basis. This is similar to airline or concert seating.

    • Accessibility seating can be requested when ordering tickets. 

    • Commencement will be held on the Wentworth quad in a tent. All seats are at the same level (i.e., not stadium or amphitheater seating). Large viewing screens will be placed to ensure that all guests can see the ceremony from their seats. 

    Where is parking for students, guests and those needing accommodations?

    Free Guest Parking is available in the following locations - it is first come, first serve and not guaranteed: 

    • Accessibility Parking is available in the West Parking Lot at 550 Huntington Avenue, corner of Ruggles Street and Huntington Ave. All cars must have either a valid handi-cap hang tag or sticker visible in order to access this lot. The parking attendant will check.

    • FREE General Parking is available as follows - it is first come, first serve and NOT guaranteed:

      • Mindoro Lot: 20 Mindoro Street, Boston

      • Halleck Street Lot: 100 Halleck Street, Boston

      • Annex Lot: 55 Annunciation Road, Boston - behind the building near the Greek Orthodox Church

      • West Lot: 550 Huntington Ave at corner of Ruggles Street - note this is where accessible parking is and valid handicap stickers and hang tags are required for use of these spaces.

    • PARKING NEARBY: There are several additional parking garages within walking distance to Wentworth. You can pay and park there for the day.

      • Museum of Fine Arts Garage: 20 Museum Road, Boston

      • Renaissance Parking Garage: 835 Columbus Ave, Boston

      • Longwood Galleria Garage: 350 Longwood Ave, Boston

      • Simmons University Garage: 86 Avenue Louis Pasteur

      • MASCO Garage: 375 Longwood Ave

     

  • What time is the ceremony and how long will it last? Are there post ceremony receptions?

    • Planning for the 2023 ceremonies is being finalized and will be posted in early 2023. Thank you for your patience and understanding.
  • Accommodations: Accessibility, Parking and Mobility Support

    I have guests who need additional support for accessibility, mobility or parking, what arrangements are available? 

    When ordering tickets for guests there will be options listed to indicate the type of support that is needed including: accessible parking, assistive listening devices for the visually impaired, and sign language interpreters for the hearing impaired.

  • Weather

    What if it rains? Will Commencement still be held outside? 

    • The event will take place rain or shine unless a national weather emergency is declared at which time we will make a determination in the days leading up to the ceremony and announce it via email.
    • Please dress accordingly for the weather. 
  • Parking & Transportation

    Public transportation

    • Check the MBTA website and Commuter Rail website for schedules. The mass transit system undergoes periodic disruption as they repair and update the tracks and equipment. We will post any known disruptions as soon as we receive notification but urge you to visit their sites for information.

    Driving/Parking

    Wentworth offers first-come first-serve FREE parking on our campus. Once the lots are full we suggest the following locations that are in close proximity to campus; please note fees vary by facility.

    • Northeastern University Renaissance Parking Garage, 835 Columbus Avenue
    • Simmons University Parking Garage, 86 Avenue Louis Pasteur
    • Museum of Fine Arts Parking Garage, 20 Museum Road
  • Hotel Information

    Where can my family stay for commencement?  

    Wentworth works with local hotels to arrange for courtesy room blocks to provide a certain number of rooms that family and friends can reserve for their stay. We will post the 2023 list as soon as it is finalized

    There is a limited quantity of rooms at each hotel, please make your plans early. Most are within a short distance to the university either by public transportation or walking distance. A few will require that you use ride share or drive.

    Wentworth is not involved in booking rooms for your stay. This is a private arrangement between you and the hotel.

    Most of the rooms will be released 2 weeks prior to the ceremony date so please book your stay once the list is posted.

  • Children

    Is there accommodation to feed and change a baby? 

    • There are restrooms available in Beatty Hall which is the large concrete building adjacent to the Quad. 

    Do small children need a ticket to attend Commencement? 

    • A ticket is required for children ages six (6) and older. Children under six (6) may be seated in your lap or in a stroller. 

  • Prohibited Items

    • Wentworth is a smoke-free, drug-free, and alcohol-free campus.  

    • Security has the right to inspect any item at any time for the safety of the community. 

    • Prohibited items must be returned to cars or disposed of before entering the venue and will not be accepted by employees. There will be no place offered to store any of these items. 

    1. Alcohol 

    1. Animals (Service animals are permitted with proper identification and a vest) 

    1. Artificial noisemakers (including air horns, whistles, etc.) 

    1. Balloons (latex allergies and popping can disrupt the ceremony)

    1. Cigarettes, cigars, pipes, vapes, marijuana, all forms of smokeless tobacco, clove cigarettes and any other smoking devices that use tobacco such as hookahs or simulate the use of tobacco such as electronic cigarettes 

    1. Fireworks of any kind (including smoke bombs and flares)  

    1. Flags on poles 

    1. Open flames 

    1. Glitter 

    1. Illegal drugs or chemicals 

    1. Laser pointers 

    1. Signs on sticks 

    1. Signs that block the view of others 

    1. Skateboards, roller blades, roller skates, roller shoes, etc. 

    1. Unapproved pamphlets, handouts, advertisements, etc. 

    1. Weapons of any kind (i.e. Knives, stun-guns, slingshots, concealed weapons including those carried with a permit, firearms, etc.) 

    1. Other items as may be determined by the event security, staff or management.

  • Photography

    Will there be a professional photographer taking photos of the graduates? Yes. 

    • Grad Images will be the official photographer for Wentworth Institute of Technology’s commencement ceremonies. 

    • Each student will be photographed twice, once as they are conferred their diploma by the president and again as they exit the stage in front of a Wentworth backdrop. 

    • Each graduate will receive ordering information from Grad Images via their Wentworth email and via a mailing to the student’s address on file from their graduate application. 

    • For additional information please visit the Grad Images website.

    • Guests may take photos from their seats, while seated. There is NO designated area at the front of the tent where photos can be taken during the ceremony and you will be asked to take your seat by security. 

    • Guests are not permitted to stand in chairs, in the aisles, or to move to the front of the tent at any time as this is disruptive to the flow of the ceremony and to all attendees.  

    • This is for safety reasons and to not block the views of others. We encourage you to consider purchasing professional photographs from Grad Images. 

    • Personal photographs may be taken on the campus after the ceremony.  

  • Watching Commencement Remotely

    Will Commencement be available to watch online?

    Yes, commencement will be livestreamed! 

    The event will be viewable via the Wentworth livestream

    We recommend tuning in no later than 15 minutes prior to the start times listed for each ceremony. Commencement will also be recorded and available to watch on Wentworth's YouTube channel once it has been captioned, approximately 2 weeks  days after the event.  

  • Will there be refreshments available?

    Will food and drink be available at the commencement ceremonies?

    Yes. Concessions will be open and refreshments will be available for purchase next to the tent on the quad from our on-site catering service by cash or credit card.

    There is a Bank of America ATM machine located on the ground floor of Beatty Hall (large concrete building adjacent to the Quad).

  • Wentworth branded merchandise, gifts and flowers for sale

    Can I buy Wentworth merchandise during commencement? 

    The campus bookstore will be open to purchase diploma frames, gifts and souvenirs for graduates and guests before and after the ceremony.

    The gift store is located in Beatty Hall on the ground level at the back of the building.

    You can also order gifts on-line at the bookstore.

    Will there be flowers and other gifts available for purchase the morning of the ceremony?

    Yes, there will be other vendors on-site where you can purchase flowers and other gift items. The Commencement Group is the official gift vendor for commencement and will have locations on campus near the West Lot and on Parker Street. They donate a portion of the proceeds back to support student services. You can also pre-order gifts to pick up the morning of the ceremony.

  • Graduation Diplomas

    When should I expect my diploma? 

    • The Registrar's Office staff require 6 - 8 weeks from the official graduation date to clear all students for graduation. After this time diplomas, will begin to be mailed. A general guideline for this mailing is below:  

    If your graduation date is: 

    • April, your diploma will be mailed no later than June.

    • August, your diploma will be mailed no later than October. 

    Name on Diploma 

    • Diplomas are printed using the name you provided on the graduation application. If you need to update any changes to your diploma, please contact the Registrar's Office. 

    Mailing Address for Diploma 

    • Diplomas are mailed to the address on your graduation application. Please contact the Registrar’s Office to make any changes to your address 

  • Invitations to Commencement

    Does Wentworth send a formal invitation to guests to attend the ceremony?

    No, Wentworth does not send a formal invitation. Please see our webpage for an announcement card you can download and share with family and friends.

  • Senior Housing - Move Out

    When do I need to move-out of my residence hall assignment?

    • 2023 move-out dates will be posted in the new year.
    • For move-out related questions, speak with your Resident Assistant or contact the Center for Student Life: studentlife@wit.edu or 617-989-4160.

     

  • International Visitors Attending Commencement

    My family wants to attend the ceremony and they need a letter of invitation from Wentworth. Who can provide this so they can attend?

    To have your family, relatives and friends attend your graduation ceremony, they will most likely need to apply for a tourist visa (B1/B2) to enter the United States. 

    Please encourage those wishing to visit you to review the visa application process on the website of the U.S. consulate in their home country as well as any travel restrictions/bans or CDC requirements in place when they plan to travel. 

    Since the purpose of a tourist visa directly involves a visit to you, it will be beneficial if you provide them with a “Letter of Invitation” written by you. (open the link, save a copy to your computer, fill in the highlighted areas  and send your copy to your family)

    The “Letter of Invitation” should include the following attachments: 

    1. A copy of your transcript showing you are enrolled as a student at Wentworth. 

    2. A copy of the commencement page from our website which provides the date, time, and location of the ceremony.  

    3. A copy of your graduation application that you completed and filed with the registrar’s office – contact the Student Service Center to receive a copy.  

    To obtain copies of your transcript and graduation application, please login to your account via Leopardweb and request the information or email ssc@wit.edu for assistance. 

  • Do you have a question that has not been answered here? 

    For questions regarding the commencement ceremony, please reach out to the Commencement Team by email. We will do our best to respond within 2 - 3 business days. Thank you.