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Academic Review Policy
Grades and Attendance
A student who disagrees with a grade assigned by a faculty member (e.g. project, homework, quiz, test, grading concerning academic dishonesty or misconduct, etc.) or attendance record submits a written request for review to the faculty member within five days of the notification or posting of the grade or attendance record. The faculty member will meet or speak (or email during holidays or breaks) with the student at their earliest mutual convenience, no later than one week after receiving the written request. Based upon the information provided by the student and review of other relevant information, the faculty member decides if the grade or attendance record remains or is changed and notifies the student.
For semester final grades and when the student and faculty member are not both present on campus, the written request for review is submitted to the faculty member with a copy to the chair of the department (the Dean of the College of Professional and Continuing Education “CPCE” for courses taken there) through email within three business days from the posting of the grade on Leopardweb. A discussion (meeting, phone or email) will occur between the student and the faculty member or chair (if the faculty member is not available) within five business days. Based upon the information provided by the student and review of other relevant information, the faculty member or chair (if the faculty member is not available) decides if the grade remains or is changed. The faculty member (or chair) will email their decision to the student and the chair (Dean of CPCE) within two business days from the discussion.
Grade and Attendance Review Procedure
When a student disagrees with the decision of the faculty member concerning a grade assigned by a faculty member (e.g. project, homework, quiz, test, grading concerning academic dishonesty or misconduct, etc.) or attendance records, the following procedure applies.
- First step: Review by Chair (Dean of CPCE for CPCE cases).
The student may seek a review by the Chair (Dean of CPCE). The student submits the communication about the issue with the faculty member, any supporting evidence, and the decision of the faculty member to the Chair (Dean of CPCE). The Chair (Dean of CPCE) will meet or speak with the student, the faculty member and any other persons they deem necessary and/or any other information. The Chair (Dean of CPCE) will provide the student with their decision within five business days (excluding breaks and holidays) after completing their review.
- Second Step: Review by Academic Review Committee.
If the student is not satisfied with the decision of the Chair (Dean of CPCE), the student may seek review, in writing, within five business days of receipt of the Chair’s decision (excluding breaks and holidays) to the Academic Review Committee (“ARC”). The student must submit all of the prior communications, supporting materials and decision of the faculty member and chair.
- Third Step: Review by Provost (FINAL).
If the student is not satisfied with the decision of ARC, the student must meet with a representative of the Provost’s Office to discuss the matter. The student may then seek review, in writing, to the Provost within five business days (excluding breaks and holidays) of receiving the decision of the ARC. The student must submit all of the prior communications, supporting materials and decisions. The Provost will meet with the student at their earliest mutual convenience, review any information and speak to anyone he/she deems necessary and provide the student with their decision within five business days of the meeting (excluding breaks and holidays).
Academic Review Committee Process
The Academic Review Committee members are the Deans of the day colleges (or other designees selected by the Provost) A panel of three members will review each case. A representative of the Provost’s office serves as the administrator for the ARC and does not vote.
The ARC administrator will schedule a meeting of the ARC as soon as possible after receipt of the student’s written request for review. The ARC may meet with the student, but it is not required. The ARC reviews all prior material, communications and decisions regarding the matter from the faculty member and the chair and may ask faculty, chairs or others to attend to answer questions and/or gather additional information. The student will be notified in writing of the decision of the ARC within five days of the meeting (excluding breaks and holidays).
Classroom Procedures and Other Academic Issues
A student should contact his or her academic department chair in writing within 5 class days from the date of the issue with the classroom or other academic issues. For CPCE students or when the course is a Professional and Continuing Education course, the student contacts the dean of CPCE. The academic department chair or the dean of CPCE should discuss the issues with the student within 2 weeks from the receipt of the written communication (excluding holidays and breaks) to address the concern. If the issue is not resolved at this level, the student can seek review to the Office of the Provost.
A student who has a concern about non-academic issues should contact the Dean of Students, the Director of Human Resources or the Title IX coordinator.