Please submit your required entrance medical vaccine documentation by August 14, 2021.
As the University communicated in early May, Wentworth is requiring all students to be fully vaccinated against COVID-19 to protect the health and safety of the entire University and the community that surrounds our campus. We know that the vaccinations are effective and the best way for us to ensure an engaging in-person experience for our students during the 2021-22 academic year.
To support a seamless vaccine compliance process for our students, Wentworth has engaged CastleBranch, an independent compliance company working with many colleges and universities, to provide a HIPPA-compliant, vaccine portal. This new portal will allow our students to upload all their medical vaccine documentation and to access their medical vaccine records in the future.
Incoming students will access the CastleBranch portal and upload the vaccine documentation required by the state of Massachusetts for all undergraduate and graduate students under the age of 30 including:
- Hepatitis B
- Meningococcal (for students under the age of 21)
*Influenza vaccines are not required and are not available for the 2021-2022 year until August. Please DO NOT upload last years influenza vaccine. Instead select "No" when asked if you would like to upload the Influenza Vaccine.
In addition, all undergraduate and graduate students will upload the COVID-19 vaccine documentation required by Wentworth.
Students seeking medical or religious exemptions to the required vaccines should upload that documentation to the CastleBranch portal for approval. Students with exemptions to vaccines should be aware that in the event of a positive screening for, or exposure to, an infectious disease, you will be excluded from campus access for the duration of the contagious period.
All undergraduate and graduate students must upload their complete vaccine documentation records or seek exemption as outlined above by August 14, 2021.
Frequently Asked Questions (FAQs) for COVID-19 Vaccine Requirement for Students
Will Wentworth require all students to be fully vaccinated for COVID-19 before the Fall 2021 semester?
Wentworth will require all students who are living on campus or registered for classes or coop, or coming to campus for activities, athletics, events, or any other kind of anticipated on-campus presence in the 2021-22 academic year to be fully vaccinated against COVID-19 prior to September 2021. Only students who are on leaves of absence and students studying in fully online programs are not required to be vaccinated against COVID-19.
Why is Wentworth requiring students to be vaccinated for COVID-19?
We are requiring students to be fully vaccinated for COVID-19 to protect the health and safety of our entire university and the community that surrounds us, particularly those among us at increased risk for severe illness from the virus. The vaccinations are effective and the best way for us to ensure that we can create the most engaging and rewarding experience for everyone this fall. A fully vaccinated student population will help to prevent severe infections and long-term adverse health effects of COVID-19, reduce transmission of COVID-19 at the university and in the Boston community, and create a safer and more secure community by alleviating anxiety for those fearful of the virus.
Are students enrolled in co-ops during the 2021-22 academic year required to be fully vaccinated?
Yes, all Wentworth students are required to obtain a COVID-19 vaccination. Students enrolled in co-ops will be a part of the campus community during the 2021-2022 academic year and are expected to be fully vaccinated.
Are returning students required to submit their COVID-19 vaccines?
Yes, returning students are required to submit their COVID-19 vaccines and be fully vaccinates (2 weeks post final vaccine dose) by August 14th. Students have the OPTION to submit their other medical vaccines to the CastleBranch platform but should select NO if they do not wish to upload these documents.
Are students graduating in August 2021 required to submit their COVID-19 vaccine documentation?
No, students graduating in August, that will not be returning to Wentworth for graduate school or classes for the 2021-2022 academic year do not need to submit their vaccines.
Can students seek an exemption to medical vaccines?
Yes, students are able to upload exemption documentation into their CastleBranch account. Medical exemption letters must come from a medical doctor. Religious exemption letters much come from a student (or a parents for students under age 18) and note that medical vaccines conflict with deeply held religious beliefs.
What protocols will unvaccinated students with exemptions need to follow for the 2021-2022 academic year?
Wentworth will follow the guidance of the CDC and the medical community for unvaccinated individuals. As of July 2021. This includes wearing masks inside campus buildings and regular survallience testing for COVID-19. In the event an unvaccinated student tests positive for COVID-19 or is identified as a close contact, the student will be excluded from campus until their infectious period ends.
Can I just email Wentworth my vaccine records?
No, email is not a secure form of communication and Wentworth does not have an internal HIPPA compliant platform in place to collect all students immunization records. Students will set up an account with CastleBranch for their medical vaccines and exemption documentation.
Where should I direct questions about issues with my CastleBranch account if I chose the wrong platform, cannot recall my login, need to confirm my documents were approved, etc?
Any questions related to vaccine documents, approvals, login issues, etc should be directed to CastleBranch. The Service Desk is available to assist you via phone, chat and email Monday-Thursday 8:00 am-8:00 pm & Friday 8:00 a.m. - 6:30 p.m. & Sunday 10am- 6:30pm EST 888-723-4263 or email@example.com.
I am a returning student and uploaded my COVID-19 documents and I received an email from CastleBranch noting my other vaccines are incomplete, I thought these were optional?
If you are a returning student and received a message that you are missing vaccines, other than COVID-19, then you selected YES when asked if you would like to submit the other vaccines. Please go back into your account and select NO if you do not wish to upload the optional vaccines.
I uploaded my influenza vaccine but received an email that it was not accepted, why?
The vaccine platform notes that a influenza vaccine for the 2021-2022 year must be administered between August 2021 and May 2022. If you submitted an influenza vaccine for last year, it will not be accepted. Students can go back into their platform and select NO when asked if they would like to submit this optional vaccine. After August 2021, students who obtain the influenza vaccine for this coming year may go in and upload that document at that time.
What happens if I choose not to submit my required vaccines?
Most of the vaccines (or approved exemptions) are required by the state of Massachusetts before beginning the school year. The COVID-19 vaccine (or approved exemption) is required for all Wentworth students. Students who do not submit their documentation will be unable to begin classes and/or move into the residence halls.
What COVID-19 vaccines are available in the United States?
Currently, if you live in the U.S. you must receive one of the following vaccines in order to meet Wentworth’s fully vaccinated requirement:
- Pfizer–BioNTech COVID-19 vaccine (two doses spaced 3 weeks apart)
- Moderna COVID-19 vaccine (two doses spaced 4 weeks apart)
- Janssen/Johnson & Johnson COVID-19 vaccine (one dose)
How do I get vaccinated?
If you are living in Massachusetts and wish to be vaccinated against COVID-19, please pre-register at VaccineSignUp.mass.gov to be notified when you are eligible to schedule an appointment at one of the state’s current mass vaccination locations. All individuals sixteen or older – including students – who live, work, or study in Massachusetts are currently eligible to receive a COVID-19 vaccine.
If you are living outside Massachusetts, but in the United States, the Centers for Disease Control and Prevention (CDC) offers links to a nationwide VaccineFinder as well as to your state’s Department of Health.
If you are living outside the U.S., please check your local and national public health agency.
Will Wentworth host vaccine clinics for students?
Wentworth provided an on-site vaccine clinic for faculty, staff and students. Wentworth is working to secure an additional vaccine clinic for students who did not have access to a WHO approved COVID-19 vaccine in their home country.
What does it mean to be “fully” vaccinated?
According to CDC guidelines, being “fully” vaccinated means having received two doses of either the Moderna or Pfizer vaccine or one dose of the Johnson and Johnson vaccine and having allowed for two weeks post-vaccine.
When do I need to be fully vaccinated?
All students should plan to be fully vaccinated by August 14, 2021. This timeline includes both the administration of the necessary COVID-19 vaccinations in addition to two-week post vaccine as per CDC guidance. Below is information to help you plan your COVID-19 vaccine appointments. Please make your appointments well in advance to ensure you will be fully vaccinated by the August 14, 2021 deadline.
To be fully vaccinated by the August 14, 2021 deadline:
- First dose by July 10, 2021
- Second dose by July 31, 2021
- First dose by July 3, 2021
- Second dose by July 31, 2021
Janssen/Johnson & Johnson Vaccine:
- Sole dose by July 31, 2021
How do I seek an exemption under Wentworth’s required COVID-19 vaccine policy for students?
Wentworth will be adhering to exemption guidelines from the Massachusetts Department of Health that are in place for other vaccines.
Medical exemptions (statement from a physician stating that a vaccine is medically contraindicated for a student) must be renewed annually at the start of the school year.
Religious exemptions (statement from a student or parent/guardian if the student is <18 years of age, stating that a vaccine is against sincerely held religious beliefs) should be renewed annually at the start of the school year.
What happens if a student does not meet the deadline to become fully vaccinated?
If a student, not otherwise exempt, does not meet the deadline for becoming fully vaccinated before the start of the Fall 2021 semester, the student will not be able access campus, classes, or coops until the student can demonstrate they are fully vaccinated. Wentworth will work with students throughout the summer to support their efforts to become vaccinated.
If I have had the COVID-19 virus, does that mean I need to get vaccinated?
Yes, students should be vaccinated regardless of whether they have already had COVID-19. Even if you have already recovered from COVID-19, it is possible that you could be infected with COVID-19 again
Are Wentworth faculty, staff, and contractors required to be fully vaccinated?
While Wentworth is not requiring it, Wentworth is strongly encouraging faculty, staff, and contractors to become fully vaccinated before September 2021. Many have already been vaccinated, and we anticipated the vast majority of faculty, staff, and contractors will be fully vaccinated by the beginning of the fall semester given the public health importance of having all community members be fully vaccinated against COVID-19. We are also working to assist our employees in securing their vaccines including supporting upcoming clinics.
Once I am vaccinated, do I still need to continue participating in Wentworth’s surveillance testing program?
As of June, yes, available vaccines prevent serious illness and death; however, vaccination does not prevent infection or prevent you from passing the virus on to others
How should international students plan and prepare to be fully vaccinated?
Wentworth understands that international students face differing circumstances regarding obtaining a COVID-19 vaccination in their home countries. The University is aware that COVID-19 vaccinations may not be readily available in some countries. Wentworth has developed a plan for international students to have the ability to be vaccinated once in the United States, if an international student has not already been fully vaccinated before arrival. International students may need to arrive in the U.S. earlier than the beginning of the fall semester if they cannot gain the COVID-19 vaccine in their home country. Wentworth has provided more information directly to international students in June. International students with questions should contact Jeanmarie Ambrose, Director of International Student Services, via email at firstname.lastname@example.org or by phone at (617) 989-4391.
Will Wentworth host vaccine clinics for students?
Wentworth has provided two on-site vaccine clinic for faculty, staff and students. The next vaccine clinic at Wentworth will be held on July 13th with the Pfizer vaccine from 11am-2pm. Students can register on the PELMEDS calendar.
Wentworth is working to secure an additional vaccine clinic for students who did not have access to a WHO approved COVID-19 vaccine in their home country.