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2017-2018 Academic Catalog: Withdrawal, Leave of Absence, Medical Leave of Absence

Students who wish to change their enrollment status at the Institute are required to adhere to the following procedures.

Voluntary Withdrawal - Undergraduate and Graduate

Withdrawal within the Semester

  • Students who wish to withdraw from Wentworth are required to submit a Voluntary Withdrawal Petition Form to the Student Service Center with appropriate signatures. A grade of “W” will be assigned to all courses attempted in the effective semester if the form is submitted by the last day for “W” grades published in the Academic Calendar. If a Voluntary Withdrawal Petition Form is submitted after the “W” period deadline, final grades of “F” will be recorded and the date of withdrawal noted on the transcript will reflect the end date of that semester.

Withdrawal at the End of the Semester

  • Students who wish to complete the current semester and are not intending to return for the next semester are required to submit a Voluntary Withdrawal Form to the Student Service Center.The effective dates of withdrawal will be the last date of attendance which according to federal reporting guidelines is the last day of the final exam period. Voluntary Withdrawals will not be accepted if submitted after the last day of the semester/ final exam period.

Medical Leave of Absence

  • Students who are experiencing a physical or mental health condition that impairs their ability to continue their current academic semester may petition for a medical leave of absence. A medical leave of absence provides students time away from campus for treatment.

    Students may apply for a medical leave of absence from the Institute for one semester. Students are limited to one medical leave of absence during matriculation at the Institute. Students who are interested in a medical leave of absence should contact the Office of Student Affairs.
    Students must complete the Request for a Medical Leave of Absence Petition, acquiring the appropriate signatures, and provide appropriate documentation from a care provider, which must be approved by the Center for Wellness and Disability Services. Petitions may not be submitted after December 1 for the fall semester, April 1 for the spring semester and July 1 for the summer.

    The student is expected to be in treatment while they are on a medical leave of absence. The physician or psychologist responsible for treatment must also provide a recommendation supporting the reinstatement of the student. When students are approved for a medical leave, they receive grades of ‘W ’for the current semester and are withdrawn from all pre-registered classes for any subsequent semester/s. Students are strongly advised to contact the Financial Aid office to discuss the financial implications and contact their academic advisor to determine the impact on their academic program. Students are also encouraged to consider possible health insurance implications.

    To begin the process to return to classes from a medical leave of absence, students should contact the Office of Student Affairs.

Non-Medical Leave within the Semester

  • A student who desires to interrupt the usual progress of an academic program during a semester may submit a petition for a Leave of Absence to the Student Service Center. Students who submit a Request for Leave of Absence prior to the end of the ‘W’ period will receive ‘W’ grades for all semester courses. Students who submit a Leave of Absence request after the ‘W’ period will receive grades of ‘F’ for all courses. Leave of Absence within a semester may have significant financial ramifications if leaving the institute without completing at least 60% of the semester and received financial aid for more than the time in attendance a portion of the aid will be returned based upon federal financial aid guidelines. Students are advised to consult with their financial aid officer for more information.

Non-Medical Leave at the End of the Semester

  • A student who desires to interrupt the usual progress of an academic program in an upcoming semester may petition for a Leave of Absence. The student must make an appointment with their academic advisor or Department Chair at least one month prior to the start of the effective semester. International students must make an appointment with the Director of International Student Services to discuss leave of absence procedures in accordance with federal regulations. Students must meet with their academic department chairs prior to the end of the semester, to review their degree plan for the returning semester. A student returning from an approved non- medical leave must submit notification of intent to return to the Office of the Registrar at registrar@wit.edu no later than one month prior to the start of the semester in which they intend to return. Students are required to register for courses upon returning from a leave of absence. Students who are not registered for classes prior to the start of classes of the returning semester will be officially withdrawn from Wentworth.
  • A Leave of Absence is for one semester; students who do not return to the Institute at the end of the approved semester will be withdrawn from the Institute and therefore must apply for readmission to their program of study.

Administrative Withdrawal

  • Students who are not registered for a subsequent semester within 30 days of the last day of final exams per the Academic Calendar will be administratively withdrawn from Wentworth by the Registrar and will be unable to register for classes until a reinstatement has been processed. Students who are administratively withdrawn and who intend to return and do not skip a semester must submit a reinstatement form to the Student Service Center; students who skip a semester/s may be considered for reinstatement; all requests require the approval of their school/college dean. Students must initiate their reinstatement 30 days prior to the start of the term for which they intend to enroll.
  • Students who do not successfully complete their degree requirements as a result of their final grades and who are not registered for a subsequent semester will be officially withdrawn from Wentworth. The effective date of the withdrawal will be reported as the final day of classes for the last semester in attendance.

Military Deployment Leave of Absence

  • A Military Deployment Leave of Absence is available to a student in the U.S. Reserves or National Guard who is called to active duty or when an international student is called to active duty in their home country. The student must contact the Student Service Center and complete a Leave of Absence form, further the student must provide proof of deployment prior to the leave being approved.

Reinstatement – Undergraduate and Graduate

All students seeking reinstatement from a Leave of Absence or Withdrawal, initiate this process through 30 days prior to the start of the semester they wish to enroll. The condition of the separation will determine the process a student follows.

Withdrawal

  • Students, who officially withdraw from the Institute and wish to reinstate, the Department Chair of their academic program, will review the student's academic record prior to any action being taken. This includes course selection, registration, and housing assignments.

Leave of Absence after one semester

  • Students who wish to return at the end of their one semester Leave of Absence, must initiate their return by submitting a Reinstatement form to the Office of the Registrar at least 30 days prior to the start of the semester they intend to enroll.

Administrative Withdrawal

  • Students who are administratively withdrawn due to federal enrollment reporting guidelines must submit a reinstatement form to the Student Service Center only if there have been no semester gaps. Students returning beyond one semester must follow the reinstatement process for withdrawn students.

Medical Leave

  • A student returning from an approved Medical Leave of Absence must provide a recommendation from the physician or psychologist responsible for treatment supporting readmission to WIT. Students must contact the Center for Wellness and Disability Services to initiate the process to return to the university.

Military Deployment

  • At the completion of their service, students must submit notification of intent to return to the Office of the Registrar at registrar@wit.edu.

Changes to Enrollment Status – College of Professional & Continuing Education

All students seeking reinstatement from a Leave of Absence or Withdrawal, initiate this process through 30 days prior to the start of the semester they wish to enroll. The condition of the separation will determine the process a student follows.

Voluntary Withdrawal – College of Professional & Continuing Education

Withdrawal within the Semester

  • College for Professional and Continuing Education (CPCE) students who wish to withdraw from a CPCE program at Wentworth during the semester must complete the Voluntary Withdrawal Petition Form. The student must meet with their academic advisor or Director of Academic Operations to complete the withdrawal process. A grade of “W” will be assigned to all courses attempted in the effective semester if the form is submitted by the last day for “W” grades published in the Academic Calendar. If a Voluntary Withdrawal Petition Form is submitted after the “W” period deadline, final grades of “F” will be recorded and the date of withdrawal noted on the transcript will reflect the end date of that semester.
    • Students enrolled in a single course and who choose to withdraw from that course are required to complete a Voluntary Withdrawal Petition form.

Withdrawal at the End of the Semester

  • Students who wish to complete the current semester and are not intending to return for the next semester are required to submit a Voluntary Withdrawal Form to the Student Service Center. The effective dates of withdrawal will be the last date of attendance which according to federal reporting guidelines is the last day of the final exam period. Voluntary Withdrawals will not be accepted if submitted after the last day of the semester/final exam period.

Reinstatement – College of Professional & Continuing Education

After Two or More Consecutive Semester Absences

  • Any College of Professional and Continuing Education student who takes two or more consecutive semesters off must be approved to return to the Institute through an approved Change of Major/Readmission form. The guidelines noted in “Change of Program” must be followed.