2016-2017 Academic Catalog: Withdrawal from Wentworth

Voluntary Withdrawal - Undergraduate

Students who wish to withdraw from Wentworth are required to submit a Voluntary Withdrawal Petition Form to the Student Service Center. A grade of “W” will be assigned to all courses attempted in the effective semester as long as the form is submitted by the deadline published in the Academic Calendar. If a Voluntary Withdrawal Petition Form is submitted after the deadline, final grades will be recorded instead of “W” grades and the date of withdrawal noted on the transcript will reflect the end date of that semester. Students who wish to withdraw for medical reasons may be required to submit medical documentation if they are seeking financial reimbursement. This documentation is submitted to the director of the Center for Wellness and Disability Services. All supporting medical documentation is kept on file at the Health Center.

Voluntary Withdrawal – College of Professional & Continuing Education

College for Professional and Continuing Education students who wish to withdraw from a College for Continuing and Professional Education program at Wentworth during the semester must complete the Voluntary Withdrawal Petition Form. This is the same form used to withdraw from day programs. The student must meet with the Dean of the College for Continuing and Professional Education or their specified designee to complete the withdrawal process. In addition, the Voluntary Withdrawal Petition Form should also be used if a student wants to drop the only course in which he/she is enrolled. The same deadlines for withdrawal and refunds apply to College for Continuing and Professional Education students. A grade of “W” will be assigned to all courses attempted in the effective semester as long as the petition is filed by the deadline published in the Academic Calendar. If a Voluntary Withdrawal Petition is filed after the published deadline, final grades will be recorded instead of “W” grades and the date of withdrawal noted on the transcript will reflect the end date of that semester. Any College of Professional and Continuing Education student who takes two or more consecutive semesters off must be approved to return to the Institute through an approved Change of Major/Readmission form. The guidelines noted in “Change of Program” must be followed.

Leave of Absence

Wentworth has the following types of Leave of Absence (LOA) available for students to petition: General, Emergency and Military Deployment. The specific details for each LOA can be found below. The following general provision are applicable to all LOAs.

  1. LOA forms are located in the Office of Student Affairs.
  2. The LOA form must be completed and submitted to the Registrar’s office or the Student Service Center.
  3. Leave of absences are generally one semester in length but may be extended to no more than one year.
  4. Students enrolled in the United Healthcare Student Resources plan will remain enrolled in the plan for the entire plan year as long as they do not leave Wentworth prior to the 31st day after the day for which coverage was purchased.
  5. A Wentworth leave of absence after the semester starts will be treated as a federal withdrawal and is subject to Title IV return of funds calculation.
  6. If a leave of absence is approved and processed prior to the end of the semester any outstanding balances (including unpaid balances) for the academic semester in which the leave of absence is taken are still due.
  7. If a student is living on campus, they may be responsible for any incurred housing and meal plan charges.
  8. Students on a leave of absence are not permitted to make academic progress during the leave except for Institute pre-approved programs.
  9. There are circumstances that may require further clearance by the Office of Student Affairs or the Director of the Center for Wellness and Disability Services prior to an approval to return from a leave of absence.

General Leave of Absence Policy

A student who desires to interrupt the usual progress of an academic program in an upcoming semester may petition for a General Leave of Absence. The student must make an appointment with a member of the Office of Student Affairs at least one month prior to the start of the effective semester. International students must make an appointment with the Director of International Student Services to discuss leave of absence procedures in accordance with federal regulations.

Students must meet with their academic department chairs before the leave to create a plan for when they return. A student returning from an approved leave of absence must submit notification of intent to return to the Office of the Registrar at registrar@wit.edu no later than one month prior to the start of the semester in which they intend to return. Students are required to register for courses upon returning from a leave of absence. The availability of on campus housing is not guaranteed but reasonable effort will be made to meet a request.

A student who does not return at the end of the leave will be withdrawn from the Institute. To return, the student must submit a petition for readmission to their program of study.

A student withdrawn from the Institute is not eligible to request a leave of absence.

Emergency Leave of Absence

An Emergency Leave of Absence is available to a student who develops a medical condition or experiences a personal/family crisis that prevents them from completing the semester academic requirements, including courses or Co-op. The student must contact a member of the Office of Student Affairs (617.989.4702). In cases where a student is unable to make contact themselves, the student’s emergency contact and/or parent/guardian may make the request.

A student seeking an Emergency Leave due to medical reasons is required to submit supporting medical documentation to the Center for Wellness and Disability Services (“CWDS”) which will review this documentation to determine if it supports the request for a leave. CWDS may request additional information as the Director deems necessary.

A student returning from an Emergency Medical Leave will need to present written documentation prior to the anticipated return from their treating medical professional that their current medical condition is stable and that they may resume, with or without a reasonable accommodation, all of the academic and community responsibilities of a student at WIT. The director of CWDS will review the documentation, may request additional documentation and or an independent medical review and will make recommendations to Office of Student Affairs regarding the student’s ability to return. Certain cases will require more time, especially if the CWDS need additional information for clearance.

Military Deployment Leave of Absence

A Military Deployment Leave of Absence is available to a student in the U.S. Reserves or National Guard who is called to active duty or when an international student is called to active duty in their home country. The student must contact a member of the Office of Student Affairs (617.989.4702) and complete the Military Deployment Leave of Absence Form. Further the student must provide proof of deployment prior to the leave being approved. When a student is activated during the semester, the Institute will:

  • Excuse tuition for that semester. Any payment made will be credited to the student’s account.
  • Hold a place for the student for when they return.

If a student is called to active duty near the end of the semester, the student and Chair of the department may determine that incomplete (IC) grades are appropriate. In this case, tuition will not be waived.

International students who must take a leave of absence to engage in military service in their home country must meet with the Director of International Student Services.

At the completion of their service, students must submit notification of intent to return to the Office of the Registrar at registrar@wit.edu.

Leave of Absence and Withdraw Refund Schedule

Students who have paid their tuition in full for the semester and who then are approved for a leave of absence or who officially withdraw from Wentworth, will be given a tuition adjustment according to the following. This schedule does not follow the same schedule as federal aid.

  • 1st full week of classes Reverse 100% of tuition charge (less non-refundable deposit of $150.00)
  • 2nd full week of classes Reverse 75% of tuition charge
  • 3rd full week of classes Reverse 50% of tuition charge
  • 4th full week of classes Reverse 25% of tuition charge
  • 5th full week of classes no reversal of tuition charge

Federal Financial Aid Impact

Federal financial aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a Federal financial aid student stops attending during the semester, regardless of whether they take an approved leave of absence, withdraw, or walk away, the student may no longer be eligible for the full amount of Federal financial aid funds that the student was originally scheduled to receive.

The Financial Aid office will prorate the Federal funds disbursed or could have been disbursed based on the total days the student attended. The calculation is based on the number of days completed in the semester prior to the student’s official notification to withdraw or approved leave of absence divided by the total number of days in the semester (excluding official breaks of 5 or more days).

If the student completed greater than 60% of the semester, federal regulations affirm that the student has earned 100% of the Federal financial aid funds he or she was scheduled to receive during the semester. If the student completed 60% or less and has received more aid than he or she has earned, a portion of the aid must be returned in the following order:

  • Direct Unsubsidized Loan
  • Direct Subsidized Loan
  • Direct Perkins Loan
  • Direct PLUS/Graduate PLUS Loan
  • Pell Grant
  • FSEOG
  • Other Title IV aid

Subsidized and Unsubsidized Federal Direct Stafford loans have a six-month grace period, which begins after the student stops attending Wentworth. These loans enter repayment when the grace period ends, and the student will start making payments not more than 60 days after the grace period ends. If the student resumes enrollment on at least a half-time basis before the end of the 6-month grace period or deferment, the federal student loan(s) will return to an "in-school" status or deferment, and the student will be eligible for a full 6-month grace period or deferment when the student leaves Wentworth or drops below half-time enrollment again. If the student re-enrolls after the grace period, however, they lose their grace period going forward.

Federal Perkins Loans have a nine-month grace period, which begins after the student stops attending Wentworth. The first payment is due one month after the grace period ends. If the student re-enrolls at least half-time during this grace period (and files for deferment), the student receives another nine-month grace period the next time the student drops below half-time. If the student re-enrolls after the grace period, however, the next grace period will only be six months.

If a student is called back into active duty, their initial grace period may be extended for up to three years depending on the circumstances.

Withdraw from Wentworth

The Institute defines withdraw as a student’s voluntary separation from the Institute with no intention of returning. Students can withdraw from the Institute at any time. For an explanation how withdrawing may impact financial aid and billing see the Financial Aid Impact and Withdrawal Refund Schedule sections. Students can find the Withdraw Form on the Student Service Center's webpage.

There are three different points of time during a semester where a withdraw from the Institute will have different academic and financial implications:

  1. A student withdrawing from the Institute before the start of or before the last day to add/drop, must contact the Student Service Center. The courses will be removed from the transcript. If living on campus, the student will be responsible for any incurred housing and meal plan charges.
  2. A student withdrawing from the Institute after the last day to add/drop must make an appointment with the Office of Student Affairs. A student withdrawing at this point in time will be given a W grade for their registered courses. If living on campus, the student will be responsible for any incurred housing and meal plan charges.
  3. A student withdrawing from the Institute after the last day to withdraw from classes must make an appointment with the Office of Student Affairs. A student withdrawing at this point in time will be given the grades earned in each class. If living on campus, the student will be responsible for any incurred housing and meal plan charges.

If a student decides to return to the Institute after a withdrawing, the student must contact their original academic department to begin the readmission process at least 30 days prior to the semester they wish to return. The decision to grant readmission is made by the academic department and may be based on the student’s prior academic performance, student status at time of withdraw, activities of the student during the time away from Wentworth and program capacity based on enrollment. For more details, see the Readmission section.

Clearances Required for Return or Readmission

When the Institute is aware of circumstances (including but not limited to: arrest/arraignment, incarceration, court imposed probation, sexual offender status, immigration status, hospitalization and possible serious academic or behavioral misconduct, including harm to self or others), surrounding a leave of absence or withdraw, whether or not the reason(s) is noted on the specific form or application, a registration hold will be placed on a student’s account. In these circumstances, the Institute reserves the right to require documentation it reasonably deems necessary for review, including but not limited to an independent medical examination with a professional provider of its choice, prior to the decision on the request for return or readmission.

When the Institute is aware of circumstances related to a leave of absence or withdraw involving the academic honesty policy, whether or not the reason(s) is noted on the specific form or application, a registration hold will be placed on a student’s account. The issue must be addressed through the procedures for Institute Academic Honesty Policy and Student Code of Conduct violations prior to the decision on the request for return or readmission.

Should the Institute become aware that a student, on a leave of absence or while withdrawn from the Institute, engaged in any behavior that is in violation of local, state, or federal law or the Institute policies, rules and regulations, a registration hold will be placed on a student’s account and these issues will need to be addressed to determine if the student’s return or readmissions is appropriate.