Accessibility Support and Accommodation Process
Students with physical, medical, psychiatric, and learning disabilities are eligible to utilize Accessibility Services to arrange for reasonable accommodations and seek ongoing support. Students interested in receiving accommodations must follow the academic, housing, and meal plan accommodation and documentation processes described on the Center for Wellness website.
Academic Accommodation Process
Appropriate services and accommodations are determined on a case-by-case basis. Students with questions about eligibility for services are encouraged to contact Accessibility Services.
Responsibilities of the Student
- Disclose student's disability by completing the Disclosure Form. A Wentworth e-mail address is required to complete this form.
- Provide Accessibility Services with appropriate medical, psychological, psychoeducational, or neuropsychological documentation, indicating his/her disability, resultant functional limitations, impact of the disability in a post-secondary environment, and any recommended accommodations. * Submission of documentation is not the same as the request for services or accommodations.
- Schedule an intake appointment (intakes can be done virtually to accommodate Covid-19 protocols) with Accessibility Services to discuss psychiatric/medical/academic history, strengths, previous modifications, and to determine reasonable accommodations. * After meeting with Accessibility Services, it is the student's responsibility to meet with professor(s) to discuss logistics of any accommodations.
- Meet with Accessibility Services to request accommodations.
* The deadline to request accommodations is three weeks prior to the last day of classes each semester. Late requests are considered but may not be feasible depending on the nature of the accommodation.
Housing and Residential Life Accommodation Processes
Deadlines for Housing Accommodation Requests
- Summer Students - January 16th (For Summer Semester only)
- Current Students - March 1st (For Fall & Spring Semester)
- Incoming First Year Students - June 16th (For Fall & Spring Semester)
- Currently Off Campus or Transfer Students - December 1st (For Spring Semester only)
Applications submitted after the above dates will be considered. However, placement based on late requests, including any needs that develop during the semester, cannot be guaranteed.
Medical Housing Accommodation Process
Living within a community of shared spaces can be challenging. However, requests for specific housing based on preferences rather than documented medical conditions will not be approved. Please be aware that residence halls are not designed to be quiet and distraction-free environments and there are no substantial differences between single and standard double rooms. The Institute provides access to alternative spaces outside of the residence hall rooms to be used for studying.
*To reside on campus, with or without housing accommodations, students must have paid the housing deposit and be in good disciplinary standing with the Institute
To request a new housing accommodation for a medical disability
Step 1: Complete the online request form (A Wentworth e-mail address is required to complete this form) and upload current medical documentation from a licensed medical provider.
- Medical Diagnosis
- Fundamental impact diagnosis has on the residential program
- Specific housing accommodation that alleviates barrier(s) caused by medical condition
Step 2: The information provided will be evaluated by the Housing Accommodation Committee. Accommodation decisions are e-mailed to students. Decisions may include specific room assignments or suggestions for housing options.
To renew a previously approved medical housing accommodation
Step 1: Complete the online renewal form. A Wentworth e-mail address is required to complete this form.
*Students must reapply for accommodations every year.
Meal Plan Accommodation Process
If you have a documented medical condition that impacts your dietary needs, please contact Chartwells Director of Dining Services for the Colleges of the Fenway directly at (781) 738-6609 to schedule an appointment to discuss dining needs and establish a campus dining plan. You MUST bring the Medical Diet Accommodation Procedure Checklist to be filled out with the Director of Dining Services.
Students with individual campus dining plans must work with a Chartwells Manager on Duty for all special ordering, i.e. Dairy Free, Gluten Free, etc. All managers are posted at the main entrance of the cafeteria. There are at least 3 managers on duty at all times. A complete staff list can be found on the Campus website.
If it is determined that additional support is needed, students must submit the completed Medical Diet Accommodation Procedure Checklist and current medical documentation* to the Meal Plan Accommodation Request Form. A Wentworth e-mail address is required to complete this form.
*Current medical documentation including the following:
- Medical Diagnosis
- Specific symptoms mitigated by dietary restriction
- Detailed diet
Student Health Services staff is contacted for consultation as needed. The Center for Wellness shares recommendations with the Director of Business Services. All medical documentation is kept confidential.
Students are expected to exercise responsibility for selecting appropriate foods required by medical diets. Accommodations are not granted for financial reasons or for reasons of dietary preferences. All requests are considered on an individual basis. Meal plan accommodations are granted on a semester-by-semester basis unless otherwise noted.
Information for students with approved Meal Plan Accommodations
To submit a question or concern about Meal Plan Accommodations, please go to:
- Email Chartwells Feedback
- Text (617) 863-2200 for Text 2 Solve
Assistance Animal Procedure
Wentworth Institute of Technology is committed to providing access to residential programs for students with disabilities. In consideration of the health and safety of the campus community, Wentworth restricts the presence of animals in the residence halls. However, in accordance with the Fair Housing Amendments Act of 1988, the Institute will accommodate students with disabilities who require the use of assistance animals. An assistance animal is one that is necessary for the person with a disability to access and enjoy the on-campus dwelling and there is an identifiable relationship or nexus between the disability and the assistance the animal provides. The process to request a housing accommodation for an assistance animal is as follows:
- Complete the Assistance Animal Request Form. A Wentworth e-mail address is required to complete this form.
- The information provided will be evaluated by the Housing Accommodation Committee. Accommodation decisions are e-mailed to students.
Conflicting Needs/Health Concerns
The Center for Wellness and the Office of Housing and Residential Life will take steps to notify the relevant members of the community of the presence of animals on campus. Individuals with health or safety-related concerns or medical conditions impacted by the presence of animals should contact the Center for Wellness.
Students who are not granted accommodations through these processes can appeal the decision via e-mail at email@example.com within 5 business days of receiving the decision. Appeal requests must state a specific reason for reconsideration. The appeal will be reviewed by the Center for Wellness in coordination with other relevant personnel.
Service Animal Procedure
The Americans with Disabilities Act defines service animals as “dogs or miniature horses (when reasonable) that are individually trained to do work or perform tasks for people with disabilities.” The institute may ask the following two questions:
- Is the animal required because of a disability?
- What work or task has the animal been trained to perform?
Institute staff cannot ask for the specific nature of the disability or for a demonstration of the work or task the animal is trained to perform.
Testing Room Procedure
The Center for Wellness has a video-monitored alternate testing space in room 301 of the Center for Engineering and Innovation Sciences building. It can accommodate up to 8 students. Faculty have the option to use this space to accommodate students if they do not have access to a reduced distraction space. Faculty unable to provide the extended time accommodation within one testing session in the same location that closely resembles the classroom exam environment are also welcome to use the alternate testing space. The space is equipped with study carrels, tamper proof envelopes, drop boxes for exams, and digital timers.
How to Utilize the Testing Room
*The student and faculty member must agree upon a day and time for the student to complete the exam in CEIS 301 and determine a plan for how the exam will be delivered to the testing room and returned to the faculty member. Faculty retain the right to administer exams in other locations that meet the criteria listed above.
- The student reserves a seat at the agreed upon time via the Center for Academic Excellence scheduling system 48 hours in advance and waits for that request to be approved (may take one business day)
- Once the student receives approval for their requested seat, they must notify the faculty member to coordinate a plan to retrieve and return the scheduled exam
- The student arrives at the testing room at the scheduled time, retrieves the exam from the scheduled exams drop box (or follows the faculty member’s instructions on how to retrieve the exam)
- The student sets the provided timer for the length of time determined by the faculty member
- Upon completion of the exam or the timer, the student places the completed exam in a new tamper proof envelope from the completed exams drop box and leaves it in the drop box (or follows the faculty member’s instructions on how to deliver the completed exam)
*There are tamper proof envelopes & drop boxes in the testing room to facilitate the process. Please contact firstname.lastname@example.org if you have additional questions.