Family Educational Rights and Privacy Act (FERPA)

Wentworth Institute of Technology complies with the Family Educational Rights and Privacy Act (“FERPA”).  

Directory information will be given to any person making an inquiry to the Wentworth Institute of Technology Students may restrict the release of directory information, except to school officials with legitimate educational interests and to others permitted by law. If a student wishes to prevent disclosure, they must complete a Request to Prevent Disclosure of Directory Information form in the Student Service Center prior to the end of the third week of classes in a given semester. A student’s Request to Prevent Disclosure of Directory Information is valid for the life of the record or until a request to reverse non-disclosure is made in writing to the Student Service Center. Under FERPA, students have the right to review all education records related to them and have the right to challenge the accuracy of the contents of such records.  Students have a right to view their education records upon written request to the Office of the Registrar.

STUDENT RIGHTS TO INFORMATION

The Family Educational Rights and Privacy Act (FERPA) affords students certain  rights with respect to their educational records.

They are:

(1) The right to inspect and review the student’s education records within 45 days of the day Wentworth receives a request for access. Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, the Registrar shall advise the student to address the request to the appropriate Wentworth official.

A student may read any recommendation in his/her files unless the right to do so has been waived in writing.

The following is a list of the types of education records that WIT maintains; the location(s) of such records; and their custodians (or the custodian's designee):

Education Records

 

Types

Location

Custodian

Academic Records

Office of the Registrar

Registrar

Admissions Files for students currently enrolled or have a history
of enrollment

Office of the Registrar

Registrar

Admissions Files for students in pre-enrollment status

Student Services

Executive Director of Admissions

Enrollment Records

Office of the Registrar

Registrar

Career Services Records

Career Services

Director of Career Services

Counseling & Academic Placement Testing Records

Center for Wellness and Disability Services

Director of Counseling

Academic Records (grades, transcripts)

Office of the Registrar

Registrar

Academic Disciplinary Records

Office of the Provost; Office of the College Dean; and/or Department Chair

Provost; Academic Discipline Board; College Dean and/or Department Chair

Non-Academic Disciplinary Records

Student Affairs

Dean of Students

Financial Aid Records

Student Service Center

Director of Financial Aid

Cross-registration records with Colleges of the Fenway

Office of the Registrar

Registrar

Terms Abroad (WIT)

Chair of Department and Office of the Provost

Chair of Department and Provost

Service learning records

Center for Community & Learning Partnerships

Director of the Center for Community & Learning Partnerships

2) The right to request the amendment of the student's education records that the student believes is inaccurate, misleading or otherwise in violation of his or her privacy rights. Students may request an amendment to a record that they believe is inaccurate or misleading. They should write the Wentworth official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If Wentworth decides not to amend the record as requested by the student, Wentworth will notify the student of the decision and advise the student of his or her right to a hearing for appeal. The hearing will take place with the FERPA Appeals Committee.  This committee’s membership will include the Associate Vice President of Student Affairs, the Associate Vice President of Enrollment Management, Registrar, Associate Vice President of Finance, and Chief of Staff.  If as a result of the hearing, the FERPA Appeals Committee finds that that the information in the education record is not inaccurate, misleading, or otherwise in violation of the student's privacy rights, the student shall have the right to place in the education records a statement commenting on the contested information in the record or the reason(s) the student disagrees with the decision of WIT.

A student may not challenge a grade given through this procedure, only the accurate recording of the grade.

(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

Personally identifiable information from the education records of a student will be disclosed by WIT upon the prior written consent or request of the student. The written consent or request must (a) specify the records that may be disclosed; (b) state the purpose of the disclosure and (c) identify the party or class of parties to whom the disclosure may be made.

  1. However, WIT may disclose information without the prior written consent of the student in the following circumstances:
  2. To school officials with a legitimate educational interest in the records.
  3. To officials of another school, at the request of those officials, in which a student seeks or intends to enroll.
  4. To certain officials of the U.S. Department of Education, the U.S. Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.
  5. In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  6. To organizations conducting certain studies for or on behalf of WIT.
  7. To accrediting organizations to carry out their functions.
  8. To either of two parents when at least one parent has claimed the student as a dependent for income tax purposes. A certified copy of the parents' most recent Federal Income Tax Form may be required to verify dependency.
  9. To comply with a valid court order or subpoena or to comply with federal law (e.g., the USA Patriot Act).
  10. To appropriate parties in a health or safety emergency.
  11. To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, the final results of a disciplinary proceeding conducted by WIT with respect to that alleged crime or offense. WIT may disclose the final results of the disciplinary proceeding, regardless of whether it concluded a violation was committed.
  12. Directory information designated by WIT.
  13. To parents of students under the age of 21 when laws or WIT policies regarding alcohol or drugs are violated.
  14. To parents of students when disciplinary action may be taken.
  15. To parents of students when a student is at risk of harming themselves or others or in the event of a medical emergency.
  16. To a court or administrative agency in the event of legal action between WIT and a student. 4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Wentworth Institute of Technology to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, D.C. 20202

© Wentworth Institute of Technology   |   550 Huntington Avenue   |   Boston, MA 02115   |   617-989-4590