Financial Aid Eligibility

To receive Wentworth and/or federal aid, you must

  • have a complete application for financial aid on file at Wentworth.
  • demonstrate financial need, except for some loan programs.
  • be admitted or enrolled in a degree program and be taking at least 6 credit hours per semester (Federal Pell Grant requires only 3 credit hours per semester minimum).
  • be a U.S. citizen or eligible non-citizen.
  • have a valid Social Security Number.
  • be making satisfactory academic progress.
  • be registered with Selective Service.
  • not be in default on a student loan or owe a refund or federal aid at any institution.
  • sign a statement on the FAFSA certifying that you will use federal student aid only for educational purposes.

Financial Need

The Office of Financial Aid awards financial aid to students who demonstrate financial need (except for Unsubsidized Direct Stafford Loans and all PLUS Loans). When you complete the FAFSA, the information you report is used in a formula, established by the U.S. Congress, that calculates your Expected Family Contribution (EFC). An EFC is the amount you and your family are expected to contribute toward your education.

There isn't a maximum EFC that defines eligibility for other financial aid programs. Instead, your EFC is used in an equation to determine your financial need:

Cost of Attendance - Expected Family Contribution (EFC) = Financial Need;

Each school determines its own Cost of Attendance. This figure includes direct costs like tuition, room, and meal plan, and indirect costs like travel expenses, books, and personal expenses. The amount will vary depending on whether you plan to live on campus or commute from home. Because each school has a different cost of attendance, your financial need will vary from school to school.

Please note: that the demonstration of need is neither an offer nor a guarantee of financial aid. The amount of resources that Wentworth has available will also play a role. Your own and your family's resources, to the extent possible, are utilized first in meeting your college expenses.

Satisfactory Academic Progress

The Financial Aid office is required by federal regulations to periodically review the academic progress of financial aid recipients to ensure that they are moving towards the completion of their program of study. A student is considered to be making Satisfactory Academic Progress (SAP) if the student meets both qualitative and quantitative standards described below.

Qualitative Standard

A student must maintain a minimum cumulative grade point average as noted below to be considered as making satisfactory academic progress.

Total Credits Earned

Minimum Cumulative Grade Point Average Required For SAP

Undergraduate Associate/Baccalaureate CPCE

Undergraduate Baccalaureate  Day

Graduate

0-31

1.85

1.75

3.0

32+

2.0

2.0

3.0

Quantitative Standard

A student must successfully complete at least 66.67% of the total credits attempted for the semester. All attempted credits resulting in either an academic grade or administrative transcript notation will be included in the quantitative calculation.

For example, a student who enrolled and attempted 18 credits in the semester must earn at least 12 credits in order to be making satisfactory academic progress.

In general, coursework that is taken while in attendance at Wentworth Institute of Technology and applies to the student's academic program is taken into account when reviewing satisfactory academic progress (SAP). However, there are some exceptions. Please refer to the table below for a breakdown of how each type of course or credit is treated in the review.

Type of Course

Cumulative GPA

Completion Rate

Maximum Timeframe

Regular courses in a program of study

Y

Y

Y

Repeat Courses

Y

Y

Y

Transfer Credits

N

Y

Y

Consortium Credits

N

Y

Y

Incompletes

N

Y

Y

Maximum Timeframe

A student may receive student federal aid for any attempted credits towards their program of study as long as those credits do not exceed 150% of the published length of the student's program of study. For example, a student enrolled in an eligible 138 credit baccalaureate program can receive financial aid for up to 207 credits attempted.

Satisfactory Academic Progress (SAP) Review Process

Question

Answer

When is my academic progress reviewed?

At the end of each semester

Are there warning periods?

Yes, there is one warning period

Is there an appeal process?

Yes

Can I regain financial aid eligibility once I lose it?

Yes

Academic Periods Included in the Review

A student’s Satisfactory Academic Progress (SAP) will be evaluated each semester at the end of the payment period and for all periods of enrollment regardless of whether or not Financial Aid was received.  Students who meet SAP standards will be coded as making satisfactory academic progress and will retain eligibility for financial assistance funds for the following semester.

Students who do not meet SAP standards will be placed on SAP Warning for one semester. Students placed on SAP Warning will retain their eligibility for Student Federal Aid during the warning semester.  The student will be notified of a SAP warning by email to their WIT email address followed by a letter to their permanent address.

At the end of the warning period, SAP standards will be reviewed. If the student meets SAP standards, they will once again be coded as making satisfactory academic progress and will retain eligibility for Student Federal Aid for the following semester

If the student is unable to meet the standards for SAP, they will be placed on Financial Aid Suspension and will no longer be eligible to receive financial assistance funds at the institution until such time that they are able to meet the standards of SAP.  The student will be notified of a SAP suspension by email to their WIT email address followed by a letter to their permanent address.

Appeal Process

Students who become ineligible for federal student aid due to not meeting the financial assistance standards of satisfactory academic progress may appeal for a review of that determination. A student who believes he or she has extenuating circumstances that affected his or her ability to progress satisfactorily should appeal utilizing the appeal application within 30 days of the date of the letter indicating a loss of financial aid eligibility. Examples of cases that may be considered are as follows:

  • Student becomes seriously ill
  • Student’s relative dies
  • Student is severely injured

Other cases may be considered and is reviewed on a case-by case basis. The appeal should be addressed to the Financial Aid Appeals Committee and be submitted to the Financial Aid office. The appeal should include a completed appeal form, a letter to the Financial Aid Appeals Committee requesting a re-evaluation of the student’s aid eligibility, and an unofficial copy of the student’s transcript.  The letter should include an explanation of the student’s past academic performance and the reason the student’s aid eligibility should be reinstated.   Also, the student must submit an approved academic plan from their academic advisor.

An appeal may be approved only if

  • the institute determines that the student will be able to meet SAP standards after the subsequent semester; or
  • the student has an approved academic plan that will ensure that the student will be able to meet SAP standards by a specific point in time or successfully complete their academic program.

Appeals will be reviewed by the Financial Aid Appeals Committee for reconsideration based on extenuating circumstances presented by the student. Decisions by this Committee are considered final. If the appeal is approved the student will be placed on Financial Aid Probation and will have one semester (or time as specified by the approved academic plan) to meet SAP requirements and remain eligible for financial aid.

Other Important Considerations

Change of Program
A student who changes their academic program may request an appeal in that determination if he or she has changed programs while enrolled at their current school. If this appeal is taken up, then only those courses applicable to the new program will be evaluated for the Completion Rate and cumulative GPA components. However, all courses attempted will be evaluated for the Maximum Timeframe component. If, under these circumstances, the student is making satisfactory academic progress, the student will regain eligibility for financial assistance funds. If, under these circumstances, the student is not making satisfactory academic progress, the student will not regain eligibility for financial assistance funds at that time.

Consortium Credits
All courses taken at an institution other than the home institution through an official consortium are included in the calculation for completion rate and maximum timeframe components, but are excluded from the student's cumulative GPA component.

Course Withdrawal
Course withdrawal may affect a student’s eligibility for financial assistance funds.

Incompletes
All incompletes must be resolved by the midpoint of the semester following the receipt of the incomplete grade. If not resolved, the grade is either automatically changed to an F or is considered to be an F for all components of the satisfactory academic progress review. Financial assistance funds can be withheld until Incompletes are resolved.

Repeat Courses
Only the most recent grade for a course that has been repeated will count towards a student's cumulative GPA. Therefore, grades from prior attempts will be excluded from the student's cumulative GPA. However, all attempts including the most current will be included in the calculation for the completion rate and maximum timeframe components. Financial assistance funds will cover a repeated course only when it is repeated to replace an unacceptable grade as determined by a specific course and/or major.

Transfer Credits
Credits that are transferred in from another institution and apply to the most current major will be excluded from the student’s cumulative GPA. However, they will be included in the calculation for the maximum timeframe component and the completion rate components

Zero Credits Earned

Students who earned zero credits (all grades of W, U, WA and/or F) during a semester may be subject to the return of 50% of their federal aid. Barring the availability of information to ascertain the student’s last day of attendance at an academically related event, the Institute may assume the student has ceased participation in academic activities at the midpoint in the semester. The student will be responsible for any balance from the loss of funding.

Remedial Course Credits

Remedial course credits attempted are included in the calculation for completion rate, cumulative GPA and maximum timeframe components

Financial Aid Proration For Students Enrolled Less Than Full-Time

Financial Aid is often pro-rated when a student is enrolled in less than 12 credits during a semester.  Should you plan to enroll less than full-time, please contact your financial aid counselor to determine your eligibility for aid.

Treatment of Federal Financial Aid When a Student Withdraws

The US Department of Education requires Wentworth Institute of Technology (WIT) to maintain and disseminate a written policy regarding federal financial aid recipients who withdraw or otherwise fail to complete the term for which their financial aid was disbursed.

Federal financial aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a Federal financial aid student withdraws, the student may no longer be eligible for the full amount of Federal financial aid funds that the student was originally scheduled to receive.

Up through the 60% point in each semester, a prorata schedule is used to determine the amount of Federal financial aid funds the student has earned at the time of withdrawal. After the 60% point of the semester, federal regulations affirm that a student has earned 100% of the Federal financial aid funds he or she was scheduled to receive during the semester. For a student who withdraws after the 60% point-in-time, all funds are earned.

If the recipient of a Federal grant or Federal loan withdraws from school after beginning attendance, the amount of the Federal grant or Federal loan assistance earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned.

Withdrawal Procedure

Students who wish to withdraw from Wentworth are required to submit a completed the Voluntary Withdrawal Form at:  http://www.wit.edu/ssc/forms/index.html and submit it to the Registrar’s Office. If you live in a residence hall, you must meet with the Resident Life Staff and submit the appropriate forms.

 

Withdrawal Date and Calculation of Earned and Unearned Federal Financial Aid

For purposes of this policy, the date of withdrawal will be the date the student begins the withdrawal process or the date, as determined by WIT, that the student otherwise notified WIT in writing or verbally, of their intent to withdraw to zero credits.

The amount of aid earned is calculated by dividing the number of calendar days from the beginning of the term of the point of withdrawal by the total number of days in the term. This percentage is multiplied by the amount of federal financial aid that was awarded and accepted for the term and becomes the amount of aid that was earned. This amount is subtracted from the amount of aid disbursed and the balance becomes the amount of unearned aid that must be returned.

Responsibility for repayment of these funds will be shared by WIT and the student, according to policies and procedures contained within the federal formula for proration of refunds of unearned Federal Financial Aid.

Post-Withdrawal Disbursements

A student may be eligible for a post-withdrawal disbursement if the amount of earned aid is more than the disbursed aid. Students will be notified at the point of withdrawal if they are eligible for a post-withdrawal disbursement as determined by the Financial Aid Office.

Distribution of Unearned Federal Financial Aid

In compliance with federal regulations, a school must return Federal financial aid funds to the programs from which the student received federal aid during the payment period as applicable, in the following order, up to the net amount disbursed from each source:

 Unsubsidized Federal Direct loans

 Subsidized Federal Direct loans

 Federal Perkins loans

 Federal Direct PLUS loans

 Federal Pell Grants

 Federal Supplemental Educational Opportunity Grants (FSEOG)

Federal Work-Study funds paid to recipients will not be included in the computation of earned Federal financial aid, nor will these funds be refunded to the federal account from which they were paid.

Unearned Federal grant and Federal loan funds due from WIT will be repaid to the federal accounts for the specified semester. Unearned portions of Federal grant aid due from the student will also be repaid to the federal accounts by WIT. All repayments made by WIT pursuant to this policy will be charged to your student account. Any refund amount above the amount of unearned aid will be returned to the federal aid programs according to the distribution of Unearned Federal Financial Aid schedule.

Unofficial Withdrawals

Federal Regulations require that an institution must have a procedure in place for determining whether a Federal financial aid recipient who began attendance during a payment period completed the period.

For students enrolled in 15 week courses, if a student earns a passing grade in one or more of his or her classes offered over an entire period, for that class, WIT will presume that the student completed the course and thus completed the period of enrollment. For students enrolled in 7 week courses, the student is considered to have withdrawn from a payment period in which the student began enrollment if the student ceased attendance without completing all of the days the student was scheduled to complete in the period

The determination of unofficial withdrawals will occur after grades are posted at the end of each semester. For unofficial withdrawals, the withdrawal date that WIT will use is either the midpoint of the payment period or the last date of an academically related activity the student participated in.

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